Exciting opportunity to work in the head office of a franchaise restaurant! They offer nice buffet for customers. Does this sound appeal to you? They are looking for an executive assistant & office manager with at least 4 to 5 years of experience!
Job Title: Mandarin speaking Executive Assistant & Office Manager Department: General Office Location: North London Direct Supervisor: Managing Director Rate: £40,000 – £65,000 a year depends on experience
Job Summary This role is required to provide professional and highly organised support to the Managing Director. The suitable candidate will be a highly organised, self-driven and detail-oriented. To be successful, you will have previous executive-level support experience dedicated to a busy MD. You will support the MD by proactively preparing for all meetings and will be expected to gain a good understanding of the business functions and help with projects as they occur. You will have a track record of supporting the MD in managing a range of Teams and driving the success of the business. For this you must have excellent business acumen, and high-level communication capability.
Duties & Responsibilities * Full diary management, scheduling and prioritising appointments and highlighting changing priorities * Answering emails and calls on behalf of MD and creating a positive and professional impression of the company * Preparing, editing and proofreading correspondences, reports and presentations for MD * Ensure MD is fully prepared for all appointments and meetings (i.e. agenda, meeting structure, contents, issues, etc.) * Attending meetings, taking minutes and being responsible for timely follow-ups * Respond promptly to MD’s queries and take ownership for resolving any issues in a timely manner * Project management of events, from planning, budgetary control, accounting for quality through to delivery and post-event reporting * Making decisions and acting on behalf of and in the best interest of MD within agreed parameters * Communicate directly on behalf of MD with stakeholders and external parties * Responsible for the office credit card, both the budget management and statement reconciliation * Assisting with budget management of expenses, processing of invoices and approving expenses * Being resourceful, proactively keep updated to new trends of the industry * Ad hoc duties when required such maintaining the office, organizing the office cleaning, gardening and ordering stationery and equipment Maintaining the office condition and arranging necessary repairs
Qualifications and Requirements * Education to degree level * Financial and Commercial Acumen * Experience in a hospitality/dining Company ideally * Solid experience in a similar position * Excellent written and spoken English and Mandarin * High level of confidentiality and professionalism * Time flexibility and travel availability * Excellent administration and time management skills; ability to multi-task and work under pressure * Advanced MS Office skills * Strong business sense; understand and anticipate the needs of MD and the Company as a business