Exciting opportunity to work in the head office of a franchaise restaurant! They offer nice buffet for customers. Does this sound appeal to you? They are looking for an executive assistant & office manager with at least 4 to 5 years of experience!
Job Title: Mandarin speaking Executive Assistant & Office Manager
Department: General Office
Location: North London
Direct Supervisor: Managing Director
Rate: £40,000 – £65,000 a year depends on experience
Job Summary
This role is required to provide professional and highly organised support to the Managing Director. The suitable candidate will be a highly organised, self-driven and detail-oriented. To be successful, you will have previous executive-level support experience dedicated to a busy MD. You will support the MD by proactively preparing for all meetings and will be expected to gain a good understanding of the business functions and help with projects as they occur. You will have a track record of supporting the MD in managing a range of Teams and driving the success of the business. For this you must have excellent business acumen, and high-level communication capability.
Duties & Responsibilities
* Full diary management, scheduling and prioritising appointments and highlighting changing priorities
* Answering emails and calls on behalf of MD and creating a positive and professional impression of the company
* Preparing, editing and proofreading correspondences, reports and presentations for MD
* Ensure MD is fully prepared for all appointments and meetings (i.e. agenda, meeting structure, contents, issues, etc.)
* Attending meetings, taking minutes and being responsible for timely follow-ups
* Respond promptly to MD’s queries and take ownership for resolving any issues in a timely manner
* Project management of events, from planning, budgetary control, accounting for quality through to delivery and post-event reporting
* Making decisions and acting on behalf of and in the best interest of MD within agreed parameters
* Communicate directly on behalf of MD with stakeholders and external parties
* Responsible for the office credit card, both the budget management and statement reconciliation
* Assisting with budget management of expenses, processing of invoices and approving expenses
* Being resourceful, proactively keep updated to new trends of the industry
* Ad hoc duties when required such maintaining the office, organizing the office cleaning, gardening and ordering stationery and equipment Maintaining the office condition and arranging necessary repairs
Qualifications and Requirements
* Education to degree level
* Financial and Commercial Acumen
* Experience in a hospitality/dining Company ideally
* Solid experience in a similar position
* Excellent written and spoken English and Mandarin
* High level of confidentiality and professionalism
* Time flexibility and travel availability
* Excellent administration and time management skills; ability to multi-task and work under pressure
* Advanced MS Office skills
* Strong business sense; understand and anticipate the needs of MD and the Company as a business
