German Speaking Accounts Payable Administrator

An exciting opportunity to join a leading global organisation within the contact lens industry. You will play a key role in ensuring the accurate, timely, and compliant processing of supplier invoices, employee expenses, and payments. This is a great opportunity to contribute to operational excellence, strong financial controls, and continuous improvement initiatives within a fast-paced, truly international business.

Job Title: German Speaking Accounts Payable Administrator

Location: Fareham, Hampshire (Hybrid – Mondays, Tuesdays and Wednesdays on site, Thursdays and Fridays WFH)

Contract Type: Full-time, Permanent

Salary: £28,000-£31,000 per year

About the Role

This is a key role within a high-performing finance team responsible for processing high volumes of supplier invoices, employee expenses, and payments across multiple countries.You will play an important part in ensuring accurate, timely, and compliant financial processing while supporting continuous improvement initiatives within the Accounts Payable function.

Key Responsibilities

• Process a high volume of supplier invoices accurately and in line with internal controls, SOX requirements, and approval policies
• Maintain and update vendor master data in ERP systems (Oracle / Baan), ensuring compliance with global vendor policies
• Reconcile supplier statements and resolve discrepancies in a timely manner
• Manage end-to-end employee expense processing, ensuring compliance with company travel and expense policies and local tax regulations
• Support and guide employees on the use of the Concur expense system
• Monitor and resolve outstanding corporate credit card transactions
• Prepare weekly payment runs including BACS, SEPA, international, and urgent/manual payments
• Ensure all payments are properly authorised in line with global approval matrices
• Post and reconcile AP payments and support resolution of unallocated cash
• Assist with month-end close activities and reporting requirements
• Support internal and external audit requests, including SOX compliance
• Contribute to process improvements, automation, and efficiency initiatives within the AP function

About You

We are looking for someone who thrives in a fast-paced, high-volume environment and enjoys working as part of a collaborative finance team.

You will ideally bring:

• 2-3 years’ experience in Accounts Payable or a finance administration role (preferred)
• Strong attention to detail and high level of accuracy
• Good understanding of basic accounting principles (debits, credits, reconciliations)
• Strong Excel skills (pivot tables and VLOOKUP essential)
• Experience with ERP systems (Oracle or similar desirable)
• Excellent communication skills, both written and verbal
• Ability to manage multiple deadlines and prioritise workload effectively
• A proactive mindset with a focus on continuous improvement

Qualifications

• GCSEs (or equivalent), including Maths and English (essential)
• AAT studier or qualified (desirable but not essential)