Role: Office Manager & Finance Administrator
Contract: 14 months Fixed Term Contract (Maternity Cover)
Start: Within 1 month (Mid-March)
Salary: £30,0000 + 2,000 OTE Bonus
A fantastic opportunity to join one of Europe’s market leading publishers, with a truly international presence. Our client is currently looking to hire an Office and Finance Control Manager. The company is an affiliative of large media group, so they consist of a small team of 15-20 employees in fantastically located office in Central London. Their key objective is to sell advertising space to contractual partner publishing groups’ portfolio of premium media brands across predominantly digital and print channels.
The role is central to the success and effectiveness of the company, liaising with the UK sales team, and office in Germany, problem-solving, ensuring credit control is meeting targets and being the central point of coordination for office management. In this role, you will liaise with clients, their agencies, publishing groups and have contacts from across Europe. A professional approach, a “can-do” attitude and a proactive manner is essential. Internally the goal is to promote team efficiencies, optimise workflows, credit control, office management and executive support. Externally it is to display a professional approach to your work that mirrors that of our sales team of whom our clients have most regular contact.
*Supporting/Coordinating Managing Director in running the London office
*General office management, and Administration Support to the team
*Petty cash, team expenses and supplier invoices – processing and payment
*Data input and analysis of all sales, revenue and related cost information across various CRM and excel data sources
*Presentation of sales data to provide context, comparison and insight for executive team members and publishing partners
*Solving queries, liaising with clients’ account departments and clients’ media buyers, sales team, head-office in Germany, partner publishers and their account teams
*Chasing payments and remittance advise from clients/agencies/customers
*Providing clients with copies of invoices and statements
*Keeping accurate record of sales and reporting accordingly
*Management and procurement of external service providers
*Liaising with external and internal accountants and auditors
*Support with Excel and calculations
*Fluent in German to a high standard (must be at business level in both written and spoken). (Must have)
*Fluency in English to business level (Spoken and written).
*Finance and Bookkeeping knowledge (Essential).
*Previous experience in a support/administrative role such as: office manager, Personal Assistant, Team Assistant, Executive Assistant (Essential).
*Excellent Microsoft Office skills, especially Excel (At least intermediate level).
* Good organizational skills, with prioritising skills, and attention to detail
*Ability to work under pressure, to deadlines and be commercially minded.
*A people person, being able to seamlessly switch between Skype, phone and email as the task necessitates.